Implementing Institutional Repository in Nigerian Universities : Status, Challenges, Prospects, and the Role of Librarians & Libraries

This is a report of the study carried out in late 2013. In this paper, the authors identify the extent of adoption of Institutional Repository (IR) in various universities through an online survey. Concepts of institutional repository (IR) and institutional memory (IM) are clarified. It lays down the findings from the survey.

The paper also explains the essential elements of IR, Service Model of IR, prospects and challenges of IR in Nigerian universities, IR implementation strategies; including the role of the libraries and librarians.

Findings reveal that as at the time of study world IR presence numbers 3479. Nigeria has only nine (9) Universities representing just 0.23% of the world IR. But some African countries’ universities have more. South Africa alone had 40, which amounts to 1.15% of the world Institutional Repositories as at then. The paper concludes with recommendations on the ways Nigerian universities could overcome the barrier in IR implementation.


The Future of Institutional Repositories at Small Academic Institutions: Analysis and Insights

Institutional repositories (IRs) established at universities and academic libraries over a decade ago, large and small, have encountered challenges along the way in keeping faith with their original objective: to collect, preserve, and disseminate the intellectual output of an institution in digital form. While all institutional repositories have experienced the same obstacles relating to a lack of faculty participation, those at small universities face unique challenges.

This article examines causes of low faculty contribution to IR content growth, particularly at small academic institutions. It also offers a first-hand account of building and developing an institutional repository at a small university. The article concludes by suggesting how institutional repositories at small academic institutions can thrive by focusing on classroom teaching and student experiential learning, strategic priorities of their parent institutions.


Open Access and Discovery Tools: How do Primo Libraries Manage Green Open Access Collections?

The Open Access (OA) movement gains more and more momentum with an increasing number of institutions and funders adopting OA mandates for publicly funded research. Consequently, an increasing amount of research output becomes freely available, either from institutional, multi-institutional or thematic repositories or from traditional or newly established journals.

Currently, there are more than 2,700 Open Access repositories (Green Open Access) of all kinds listed on OpenDOAR. Scholarly OA repositories contain lots of treasures including rare or otherwise unpublished materials and articles that scholars self-archive, often as part of their institution’s mandate. But it can be hard to discover this material unless users know exactly where to look.

Since the very beginning, libraries have played a major role in supporting the OA movement. Next to all services they can provide to support the deposit of research output in the repositories, they can make Open Access materials widely discoverable by their patrons through general search engines (Google, Bing…), specialized search engines (like Google Scholar) and library discovery tools, thus expanding their collection to include materials that they would not necessarily pay for.

In this paper, we intend to focus on two aspects regarding Open Access and Primo discovery tool.

In early 2013, Ex Libris Group started to add institutional repositories to Primo Central Index (PCI), their mega-aggregation of hundreds of millions of scholarly e-resources (journal articles, e-books, reviews, dissertations, legal documents, reports…). After two years, it may be interesting to take stock of the current situation of PCI regarding Open Access repositories. This paper will analyze their progressive integration into PCI, the numbers of references, the resource types, the countries of origin…

On basis of a survey to carry out among the Primo community, the paper will also focus on how libraries using Primo discovery tool integrate Green Open Access contents in their catalog. Two major ways are possible for them. Firstly, they can directly harvest, index and manage any repository ‒their own or any from another institution‒ in their Primo and display those free contents next to the more traditional library collections. Secondly, if they are Primo Central Index subscribers, they can quickly and easily activate any, if not all, of the Open Access repositories contained PCI, making thus the contents of those directly discoverable to their end users.

This paper shows what way is preferred by libraries, if they harvest or not their own repository (even if it is included in PCI) and suggests efforts that Ex Libris could take to improve the visibility and discoverability of OA materials included in the “Institutional Repositories” section of PCI.


It Takes More than a Mandate: Factors that Contribute to Increased Rates of Article Deposit to an Institutional Repository


Many institutions have open access (OA) policies that require faculty members to deposit their articles in an institutional repository (IR). A clear motivation is that a policy will result in increased self-archiving. The purpose of this longitudinal study is to compare the impact of a campus-wide OA policy and mediated solicitation of author manuscripts, using quantitative analysis to determine the rate of article deposits over time.


Metadata for faculty articles published by authors at Oregon State University between 2011 and 2014 was produced by integrating citation metadata from a bibliographic database and the IR. Author names, affiliations, and other metadata were parsed and matched to compare rates of deposit for three separate time periods relating to different OA promotional strategies.

RESULTS Direct solicitation of author manuscripts is more successful in facilitating OA than an OA policy—by number of articles deposited as well as the number of unique authors participating. Author affiliation and research areas also have an impact on faculty participation in OA.

DISCUSSION Outreach to colleges and departments has had a positive effect on rate of deposit for those communities of scholars. Additionally, disciplinary practice may have more influence on its members’ participation in OA.

CONCLUSION Until more federal policies require open access to articles funded by grants, or institutional policies are in place that require article deposit for promotion and tenure, policies will only be as effective as the library mediated processes that are put in place to identify and solicit articles from faculty. »

URL : It Takes More than a Mandate: Factors that Contribute to Increased Rates of Article Deposit to an Institutional Repository


Les archives ouvertes institutionnelles universitaires : les professionnels de l’information et de la documentation à l’épreuve de la globalisation de l’Enseignement supérieur

« Plus de vingt ans après le lancement de la première archive ouverte thématique ArXiv, il était nécessaire de replacer ce type de dispositif dans le contexte actuel de globalisation de l’Enseignement supérieur, afin de voir comment la voie verte de l’open access pouvait aujourd’hui s’inscrire dans les logiques institutionnelles et améliorer les stratégies de valorisation et de pilotage des universités françaises. A travers l’observation et l’étude du paysage des archives ouvertes institutionnelles universitaires, le présent travail se propose de montrer comment les missions traditionnelles des professionnels de l’information et de la documentation s’articulent avec ces enjeux stratégiques, au cours des projets menant à l’ouverture d’une plate-forme institutionnelle en libre accès. D’activités initialement basées sur la redistribution de ressources externes à l’institution vers l’intérieur de cette dernière, les professionnels de l’information-documentation sont amenés – sous l’impulsion du numérique et des outils qui en découlent, à l’image des archives ouvertes – à reconsidérer le versant communicationnel de leurs métiers et à pleinement participer à la diffusion des résultats de la recherche locale vers le reste de la communauté scientifique. Entre alternative au circuit éditorial scientifique, vitrine institutionnelle pour la recherche et outil de pilotage pour les gouvernances universitaires, les archives ouvertes placent aujourd’hui les professionnels de l’information et de la documentation au centre d’enjeux nouveaux, dépassant le cadre de leurs missions habituellement fondées sur l’accès aux documents. »

« More than twenty years after the launch of the first thematic open archive ArXiv, that was necessary to situate this kind of device in the current background of Higher education’s globalization, to see how the green road of open access could participate in the institutional logic and improve the strategies of valorisation and monitoring of the french universities. Through the observation and the study of the academic institutional repositories landscape, this work intends to show how the traditional missions of the information-documentation professionals are coordonate with this strategic issues during the projects driving to the launch of an institutional platform in open access. From activities based on the redistribution of external resources to the inside of the institution, the information-documentation professionals are brought – spurred on by the digital technologies and tools as the open archives – to reconsider the communication part of their professions and to take part of the diffusion of the local research findings to the rest of the scientific community. Between an alternative to the scientific editorial system, an institutional showcase for the research and a monitoring tool for the academic governances, the open archives put the information-documentation professionals at the centre of new issues, that go beyond the framework of their missions, usually found on the access to the documents. »

URL : Les archives ouvertes institutionnelles universitaires

Alternative URL :

Availability and accessibility in an open access institutional repository: a case study

« Introduction. This study explores the extent to which an institutional repository (IR) makes papers available and accessible on the open web by using 170 journal articles housed in DigiNole Commons, the IR at Florida State University.

Method. To analyze the IR’s impact on availability and accessibility, we conducted independent known-item title searches on both Google and Google Scholar (GS) to search for faculty publications housed in DigiNole Commons.

Analysis. The extent to which the IR makes articles available and accessible was measured quantitatively, and the findings that cannot be summarized with numbers were analyzed qualitatively.

Results. Google and GS searches provided links to DigiNole metadata for a total of 145 (85.3%) of 170 items, and to full texts for 96 (96%) of 100 items. With one exception, access to either metadata or full text required no more than three clicks.

Conclusions. Overall, the results confirm the contribution of the IR in making papers available and accessible. The results also reveal some impediments to the success of OA: including impediments linked to contractual arrangements between authors and publishers, impediments linked to policies, practices, and technologies governing the IR itself, and the low level of faculty participation in the IR. »


Performance of Mandated Institutional Repositories

« More and more Institutional Repositories are developed to promote the Green Open Access of research output (especially peer-reviewed journal articles). Since 2001, some institutions became adopting mandate policies aiming to mandate self-archiving by authors affiliated to these institutions This study was conducted in April, 2014 based on institutional mandates indexed by ROARMAP (the Registry of Open Access Repositories’ Mandatory Archiving Policies). A robot was developed to harvest IRs and check the status of articles (Open Access, Restricted Access or Metadata Only) and to extract the deposit date of article full-texts in IR. This study aims to analyse the performance of mandated institutional repositories from all over the world, especially in terms of deposit rates and deposit latency (difference between date of deposit and date of publication). »