Building a Trustworthy Data Repository: CoreTrustSeal Certification as a Lens for Service Improvements

Authors : Cara Key, Clara Llebot, Michael Boock


The university library aims to provide university researchers with a trustworthy institutional repository for sharing data. The library sought CoreTrustSeal certification in order to measure the quality of data services in the institutional repository, and to promote researchers’ confidence when depositing their work.


The authors served on a small team of library staff who collaborated to compose the certification application. They describe the self-assessment process, as they iterated through cycles of compiling information and responding to reviewer feedback.


The application team gained understanding of data repository best practices, shared knowledge about the institutional repository, and identified areas of service improvements necessary to meet certification requirements. Based on the application and feedback, the team took measures to enhance preservation strategies, governance, and public-facing policies and documentation for the repository.


The university library gained a better understanding of top-notch data services and measurably improved these services by pursuing and obtaining CoreTrustSeal certification.

URL : Building a Trustworthy Data Repository: CoreTrustSeal Certification as a Lens for Service Improvements


The status of the digital preservation policies and plans of the institutional repositories of selected public universities in Kenya

Authors : Hellen Ndegwa, Emily Bosire, Damaris Odero

Institutional repositories (IRs) have a leading role in providing long-term access to the research output of universities. This study assessed the capabilities of institutional repositories in Kenya to support long-term preservation of digital content by reviewing digital preservation policies and plans.

Data was collected through face-to-face interviews from 19 respondents drawn from three public universities that were identified by their registration in OpenDOAR, ROARMAP and the number of items in their repositories.

Additional data was acquired through analysis of documents such as open access policies and mandates, as well as institutional websites. Findings revealed that the organizations were poorly prepared to support long-term digital preservation.

Policies were inadequate and plans to support the implementation of the policies were lacking. The study concluded that although the IRs were to undertake digital preservation, they lacked clearly defined actions from plans and policy.

This article offers recommendations, including identifying digital preservation goals that will guide policy formulation and multi-stakeholder involvement in the policy-making process. Effort should also be made to create awareness of the relationship between digital content selection and its successful long-term preservation.

URL : The status of the digital preservation policies and plans of the institutional repositories of selected public universities in Kenya


Institutional repositories and copyright in Greek academic libraries

Authors : Konstantinos Kyprianos, Ekaterini Lygnou

Institutional repositories were created to collect, preserve, and make available the academic institution’s scientific output. The purpose of this study is to investigate and illustrate how Greek academic libraries with institutional repositories deal with copyright challenges.

The study aims to identify and describe if institutional repository managers apply a certain copyright clearance protocol, the problems they encounter, and how they deal with them. For this study, a quantitative research method based on questionnaires was employed.

The questionnaire consisted of twenty-nine (29) questions separated into three (3) sections and was sent to thirty-one (31) academic libraries.

According to the survey results, the majority of academic libraries have an institutional repository and provide open access to its content. It was found that academic institutional repositories face intellectual property difficulties.

The biggest issue highlighted was a lack of knowledge of the notion of copyright. Finally, communication amongst libraries seems to be the foundation for developing a common policy and addressing the difficulties that have arisen in institutional repositories as a result of Greek copyright legislation limits.

URL : Institutional repositories and copyright in Greek academic libraries


L’usage de la plateforme HAL par les unités de recherche de l’Université de Lille. La situation en 2021

Auteurs/Authors : Eric Kergosien, Joachim Schöpfel

Cette note présente les résultats d’une étude de suivi sur l’usage de la plateforme HAL par les laboratoires de recherche de l’Université de Lille, réalisée en avril 2021. L’analyse a porté sur les dépôts dans HAL, sur la création d’une collection et sur la part des documents en libre accès.

L’étude propose une photographie de la situation en 2021, par rapport aux résultats des analyses de 2019 et 2020, en montrant l’évolution de l’usage de HAL par les unités de recherche et l’impact de la mise en place d’une archive institutionnelle locale nommée LillOA.


Value-added services in institutional repositories in Spanish public universities

Authors : Andrés Fernández-Ramos, Leticia Barrionuevo


The aim of the present study was to analyse the value-added services offered by institutional repositories in Spanish public universities.


Information was collected on the main characteristics of repositories in Spanish public universities and the value-added services they offered, using a checklist with twenty-five items divided into three dimensions: information on the repository; information on the records; and instructions for use and dissemination.


We determined the frequency of each value-added service in the repositories included in the study and analysed the main modalities in which these services were offered. We also analysed the similarity between repositories using multidimensional scaling methods.


We found high variability between repositories and indicated that some value-added services were widely offered whereas others were only provided by a few repositories.


We believe that the provision of value-added services could have a direct impact on repository use because such services are related to many of the reasons that explain repository under-utilisation, such as low perceived usefulness, difficulties depositing work and lack of knowledge about what should or can be deposited.


An analysis of use statistics of electronic papers in a Korean scholarly information repository

Authors : Jayhoon Kim, Su-yeong Bae, Hyekyong Hwang, Sung-Seok Ko


This study aimed to analyse the current use status of Korean scholarly papers accessible in the repository of the Korea Institute of Science and Technology Information in order to assess the economic validity of the maintenance and operation of the repository.


This study used the modified historical cost method and performed regression analysis on the use of Korean scholarly papers by year and subject area.


The development cost of the repository and the use volumes were analysed based on 1,154,549 Korean scholarly papers deposited in the Institute repository.


Approximately 86% of the deposited papers were downloaded at least once and on average, a paper was downloaded over twenty-six times. Regression analysis showed that the ratio of use of currently deposited papers is likely to decrease by 7.6% annually, as new ones are added.


The need to manage currently deposited papers for at least thirteen years into the future and provide empirical proof that the repository has contributed to Korean researchers conducting research and development in the fields of science and technology. The benefit-cost ratio was above nineteen, confirming the economic validity of the repository.


An analysis of the factors affecting open access to research output in institutional repositories in selected universities in East Africa

Author : Miriam Kakai


Institutional repositories (IRs) present universities with an opportunity to provide global open access (OA) to their scholarship, however, this avenue was underutilised in two of the three universities in this study.

This study aimed at proposing interventions to improve access to research output in IRs in universities in East Africa, and it adds to the depth of knowledge on IRs by pointing out the factors that limit OA in IRs, some of which include lack of government and funder support for OA and mediated content collection workflows that hardly involved seeking author permission to self-archive.


A mixed methods approach, following a concurrent strategy was used to investigate the low level of OA in IRs. Data was collected from three purposively selected IRs in universities in East Africa, using self-administered questionnaires from 183 researchers and face-to-face interviews from six librarians.


The findings revealed that content was collected on a voluntary basis, with most of the research output deposited in the IR without the authors’ knowledge. The respondents in this study were, however, supportive of the activities of the IR, and would participate in providing research output in the IR as OA if required to do so.


The low level of OA in IRs in universities in East Africa could be increased by improving the IR workflow, collection development, and marketing processes. Self-archiving could be improved by increasing the researchers’ awareness and knowledge of OA and importance of IRs, while addressing their concerns about copyright infringement.

URL : An analysis of the factors affecting open access to research output in institutional repositories in selected universities in East Africa