Lessons Learned in Partnerships and Practice: Adopting Open Source Institutional Repository Software

Author:  Amy Leigh Allen


After the establishment of the University Archives at the University of Arkansas, Fayetteville, it became apparent that processes needed to be established for collecting, preserving, and providing access to born-digital materials.

The University Archivist established partnerships across multiple departments within the Libraries and with faculty and staff of colleges, schools, and administrative units across campus to test open source repository software and develop collections to fulfill this need.


This case study examines three specific projects and workflows providing access to digital undergraduate honors theses, university serials, and music concert recordings. Lessons learned during the project include the success strategies for partnership formation along with the identification of project processes that need improvement, such as promotion and long term preservation.


The campus has transitioned to a proprietary system for the official institutional repository. However, the pilot projects examined in this study filled intermediate needs: providing a group of files and metadata for the official institutional repository and helping the Libraries to evaluate the sustainability of open source platforms.

Staff gained experience and identified areas where improvement was needed. However, the most successful aspect of the project was establishing partnerships that will carry over to the new repository.

URL : Lessons Learned in Partnerships and Practice: Adopting Open Source Institutional Repository Software

DOI : http://doi.org/10.7710/2162-3309.2170

Open Source Software for Creation of Digital Library…


Open Source Software for Creation of Digital Library: A Comparative Study of Greenstone Digital Library Software & DSpace :

“Softwares now-a-days have become the life line of modern day organizations. Organizations cannot think of doing their tasks effectively and efficiently without softwares. The extremely competitive environment, zero deficiency and enhanced productivity has made it mandatory for the organizations to carefully choose the appropriate software after comprehensive needs assessment. Softwares simply their tasks and saves a lot of precious time which can be utilized in managing other important issues. Libraries also need softwares if they want to create a parallel digital library with features which we may not find in a traditional library. There are several open source softwares available to create a digital library. For this, firstly the library professionals should be aware of the advantages of open source software and should involve in their development. They should have basic knowledge about the selection, installation and maintenance. Open source software requires a greater degree of computing responsibility than commercial software. Digitization involves huge money to create and maintain and the OSS appears to be a means to reduce it. Among these, DSpace and Greenstone are becoming more popular in India and abroad. This paper deals with the comparison of these two popular OSS from various points of view. The comparative table may help the professionals who are planning to create a digital library.”

URL : http://eprints.rclis.org/19924/

Evaluation of Three Open Source Software in Terms…


Evaluation of Three Open Source Software in Terms of Managing Repositories of Electronic Theses and Dissertations: A Comparison Study :

“Electronic Theses and Dissertations (ETDs), as a new generation of scholarship resources, are gradually increasing in number and quality at higher academic institutions. Meanwhile, by introducing various types of software solutions for managing Institutional Repositories (IRs), selection of appropriate solutions has become a timeconsuming process for institutions. The goal of this paper was to appraise 59 features of three widely utilized open source IR solutions (DSpace, EPrints, Fedora) from the perspective of managing ETDs, via an in-depth evaluation of their important functionalities in this regard. For this purpose, all applications were installed and the features were tested in a test-bed environment (a benchmark machine) with a predefined set of ETD collections and registered users. Findings related to assessment of each feature were presented in the tabular format. Our comparison indicated that, although all three solutions are capable of managing ETD systems, in most of the comparative areas that are vital for an ETD repository DSpace was ahead of EPrints and Fedora.”

URL : http://goo.gl/5skl9

Diversity and Interoperability of Repositories in a Grid…

Diversity and Interoperability of Repositories in a Grid Curation Environment :

“IT based research environments with an integrated repository component environments are increasingly important in research. While grid technologies and its relatives used to draw most attention, the e-Infrastructure community is now often looking to the repository and preservation communities to learn from their experiences. After all, trustworthy data-management and concepts to foster the agenda for data-intensive research are among the key requirements of researchers from a great variety of disciplines.

The WissGrid project aims to provide cross-disciplinary data curation tools for a grid environment by adapting repository concepts and technologies to the existing D-Grid e Infrastructure. To achieve this, it combines existing systems including Fedora, iRODS, DCache, JHove, and others. WissGrid respects diversity of systems, and aims to improve interoperability of the interfaces between those systems.”

URL : http://journals.tdl.org/jodi/article/view/1896

Perceptions and participation in the Ope…

Perceptions and participation in the Open Access movement at CSIC: Report of Digital. CSIC survey to researchers :

‘Digital.CSIC was launched in January 2008 with the aim to facilitate seamless access to research made in CSIC 122 centers and institutes and to organise, archive and preserve it in a centralised digital platform. Backed with more than 70 year history, CSIC is a fundamental
producer of science in Spain and the main scientific state agency nation-wide. Digital.CSIC seeks to become its memory of current, past and future research […]
In Spring 2010 Digital.CSIC Technical Office conducted surveys addressing CSIC researchers and librarians in order to analyze how they perceive and to what extent they are knowledgeable about the open access movement and to see how the value the institutional repository. Both surveys included a high number of open questions to give respondents the opportunity to express their opinions about Digital.CSIC and suggest ways to improve it.”

URL : http://digital.csic.es/bitstream/10261/28547/1/Digital.CSIC%20Report%20on%20CSIC%20researchers%20and%20open%20access.pdf

Archives ouvertes. Le savoir scientifiqu…

Archives ouvertes. Le savoir scientifique est-il en accès libre ? :

“L’auto-archivage permet le libre accès au savoir scientifique, mais repose encore trop sur l’altruisme des auteurs. Pour massifier et systématiser cette pratique, des actions plus fortes sont nécessaires. Le conte à rire narre les déboires d’un chercheur «connu de Hal» à l’insu de son plein gré, découvrant qu’il a 148 notices bibliographiques sur un serveur d’archives ouvertes.”

URL : http://archivesic.ccsd.cnrs.fr/sic_00518786/fr/

Open source repositories: Implications f…

Open source repositories: Implications for libraries :
“Software that is accepted as “Open source” should comply with 10 conditions which are itinerated in the paper. The paper subsequently describes the application of open source initiatives in the digital library context. Three open source digital library initiatives developed by the Digital Library Research Group at the Faculty of Computer Science and information Technology, University of Malaya are highlighted. These are; (a) MyManuskrip: digital library of Malay manuscripts; (b) MyAIS : Digital library of Malaysian scholarly journals and conference proceedings; and (d) DSpace@Um: a digital library of dissertations, theses and final year project reports. Other “free” systems such as EJUM: electronic journal of university of Malaya is also described to highlight the slight difference between open source and being free. The paper also describes the libraries involved in the initiatives and the changing eco-system which libraries must accept to embrace the open source culture.”
URL : http://eprints.uum.edu.my/540/