Étiquette : institutional repositories

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New Frontiers of Electronic Theses and Dissertations

Authors : Joachim Schöpfel, Michael Boock, Behrooz Rasuli, Brenda van Wyk

(1) Background: Since the 1990s, theses and dissertations—a key part of scientific communication—have evolved significantly with advances in information and communication technologies.

(2) Methods: This study reviews 99 publications examining these changes, drawing insights from international conferences and empirical studies in the field.

(3) Results: Historically, a major challenge in managing PhD theses has been the shift to electronic formats, resulting in the creation of electronic theses and dissertations (ETDs). This shift involves four main tasks: adopting new digital formats, updating institutional workflows between departments, graduate schools, and academic libraries, implementing updated bibliographic standards (such as metadata and identifiers), and utilizing new tools and channels for distribution. With open science becoming a widespread research policy across many countries and institutions, ensuring open access for ETDs is an added challenge—though a substantial portion of ETD content remains restricted to institutional or library networks. Today, ETD management is on the brink of a new era, with advancements in data-driven science and artificial intelligence.

(4) Conclusions: The development of ETDs varies significantly across different countries, regions, and institutions due to technological, organizational, and legal differences. It is essential for academic libraries and other stakeholders to address the challenges identified while considering these variations.

URL : New Frontiers of Electronic Theses and Dissertations

DOI : New Frontiers of Electronic Theses and Dissertations

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Open Research Data in Spanish University Repositories

Authors : Pablo Monteagudo-Haro, Juan Jose Prieto-Gutierrez

The current situation of open research data in Spanish university repositories is analyzed by means of twelve indicators that allow us to compare them with each other. The twelve self-developed indicators deal with research datasets and institutional policies linked to open access, as well as some of the key characteristics of the repositories.

The methodology used consists of comparing the repositories of the different universities linked to REBIUN. The result has been that datasets in institutional repositories are scarce, and the situation is heterogeneous across the territory. This raises questions about future open access policies for research data in the country’s main scientific institutions.

Arxiv : https://arxiv.org/abs/2411.10470

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Open access publications drive few visits from Google Search results to institutional repositories

Authors : Enrique Orduña‑Malea, Cristina I. Font‑Julián

Given the importance of Google Search in generating visits to institutional repositories (IR), a lack of visibility in search engine results pages can hinder the possibility of their publications being found, read, downloaded, and, eventually, cited.

To address this, institutions need to evaluate the visibility of their repositories to determine what actions might be implemented to enhance them. However, measuring the search engine optimization (SEO) visibility of IRs requires a highly accurate, technically feasible method. This study constitutes the first attempt to design such a method, specifically applied here to measuring the IR visibility of Spain’s national university system in Google Search based on a set of SEO-based metrics derived from the Ubersuggest SEO tool.

A comprehensive dataset spanning three months and comprising 217,589 bibliographic records and 316,899 organic keywords is used as a baseline. Our findings show that many records deposited in these repositories are not ranked among the top positions in Google Search results, and that the most visible records are mainly academic works (theses and dissertations) written in Spanish in the Humanities and Social Sciences.

However, most visits are generated by a small number of records. All in all, our results call into question the role played by IRs in attracting readers via Google Search to the institutions’ scientific heritage and serve to underscore the prevailing emphasis within IRs on preservation as opposed to online dissemination.

Potential improvements might be achieved using enhanced metadata schemes and normalized description practices, as well as by adopting other actionable insights that can strengthen the online visibility of IRs.

This study increases understanding of the role played by web indicators in assessing the web-based impact of research outputs deposited in IRs, and should be of particular interest for a range of stakeholders, including open access and open science advocates, research agencies, library practitioners, repository developers, and website administrators.

URL : Open access publications drive few visits from Google Search results to institutional repositories

DOI : https://doi.org/10.1007/s11192-024-05175-0

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Closing the Loop: Automating Links to Open Access Versions of Articles in Faculty Profiles at a Large Research Institution

Authors : Andrew M. Johnson, Don Elsborg

Introduction

Universities implement faculty profile systems for a variety of reasons, including to increase visibility of research produced at the institution. These profiles often connect with other campus systems, particularly institutional repositories.

This article describes a collaboration at the University of Colorado Boulder aimed at integrating the institutional repository with the faculty profile system, which then expanded to encompass the automated creation of profile links to open access versions of faculty articles from any journal or repository.

Description of Program

To achieve the initial project goals, a cross-campus team from the University Libraries and the Faculty Information System developed a strategy of using Unpaywall as an intermediary data source to connect the institutional repository with the faculty profile system.

This also allowed for the development of an automated process for generating links to open access content from any journal or repository, which resulted in the creation of over 35,000 links to openly available content in faculty profiles, including over 2,900 links to content in the institutional repository.

These links provide public users of the faculty profile system with a simple way to access all openly available research produced at the university. This article describes the development and implementation of this project as well as lessons learned.

Next Steps

The ongoing collaboration provides additional opportunities to unlock data for monitoring rates of open access publishing and self-archiving, informing library collection development decisions, and connecting to other data sources to reveal further insights.

URL : Closing the Loop: Automating Links to Open Access Versions of Articles in Faculty Profiles at a Large Research Institution

DOI : https://doi.org/10.31274/jlsc.17242

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Building a Trustworthy Data Repository: CoreTrustSeal Certification as a Lens for Service Improvements

Authors : Cara Key, Clara Llebot, Michael Boock

Objective

The university library aims to provide university researchers with a trustworthy institutional repository for sharing data. The library sought CoreTrustSeal certification in order to measure the quality of data services in the institutional repository, and to promote researchers’ confidence when depositing their work.

Methods

The authors served on a small team of library staff who collaborated to compose the certification application. They describe the self-assessment process, as they iterated through cycles of compiling information and responding to reviewer feedback.

Results

The application team gained understanding of data repository best practices, shared knowledge about the institutional repository, and identified areas of service improvements necessary to meet certification requirements. Based on the application and feedback, the team took measures to enhance preservation strategies, governance, and public-facing policies and documentation for the repository.

Conclusions

The university library gained a better understanding of top-notch data services and measurably improved these services by pursuing and obtaining CoreTrustSeal certification.

URL : Building a Trustworthy Data Repository: CoreTrustSeal Certification as a Lens for Service Improvements

DOI : https://doi.org/10.7191/jeslib.761

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The status of the digital preservation policies and plans of the institutional repositories of selected public universities in Kenya

Authors : Hellen Ndegwa, Emily Bosire, Damaris Odero

Institutional repositories (IRs) have a leading role in providing long-term access to the research output of universities. This study assessed the capabilities of institutional repositories in Kenya to support long-term preservation of digital content by reviewing digital preservation policies and plans.

Data was collected through face-to-face interviews from 19 respondents drawn from three public universities that were identified by their registration in OpenDOAR, ROARMAP and the number of items in their repositories.

Additional data was acquired through analysis of documents such as open access policies and mandates, as well as institutional websites. Findings revealed that the organizations were poorly prepared to support long-term digital preservation.

Policies were inadequate and plans to support the implementation of the policies were lacking. The study concluded that although the IRs were to undertake digital preservation, they lacked clearly defined actions from plans and policy.

This article offers recommendations, including identifying digital preservation goals that will guide policy formulation and multi-stakeholder involvement in the policy-making process. Effort should also be made to create awareness of the relationship between digital content selection and its successful long-term preservation.

URL : The status of the digital preservation policies and plans of the institutional repositories of selected public universities in Kenya

DOI : http://doi.org/10.1629/uksg.590

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Institutional repositories and copyright in Greek academic libraries

Authors : Konstantinos Kyprianos, Ekaterini Lygnou

Institutional repositories were created to collect, preserve, and make available the academic institution’s scientific output. The purpose of this study is to investigate and illustrate how Greek academic libraries with institutional repositories deal with copyright challenges.

The study aims to identify and describe if institutional repository managers apply a certain copyright clearance protocol, the problems they encounter, and how they deal with them. For this study, a quantitative research method based on questionnaires was employed.

The questionnaire consisted of twenty-nine (29) questions separated into three (3) sections and was sent to thirty-one (31) academic libraries.

According to the survey results, the majority of academic libraries have an institutional repository and provide open access to its content. It was found that academic institutional repositories face intellectual property difficulties.

The biggest issue highlighted was a lack of knowledge of the notion of copyright. Finally, communication amongst libraries seems to be the foundation for developing a common policy and addressing the difficulties that have arisen in institutional repositories as a result of Greek copyright legislation limits.

URL : Institutional repositories and copyright in Greek academic libraries

DOI : https://doi.org/10.36253/jlis.it-449