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Institutional policy implementation at University of Minho, Portugal

Posted on by Hans Dillaerts

This case study describes the implementation process of the Open Access institutional policy at the University of Minho (UMinho), Portugal. Starting with a brief introduction about the institution, in terms of its academic community and research, the document then provides a detailed description of the steps taken to implement the UMinho’s institutional repository (the IR) and the Open Access policy. We highlight the main goals which oriented the implementation of the repository, the devised communication plan, the value-added services created for authors, and finally, the engagement within the international community in these areas.

Regarding the Open Access policy, we present a brief summary of the main points of the self-archiving policy, approved late 2004, and also point out the main additions to the policy when it was upgraded in 2011.
This case study also provides some figures and tables about the results of the various monitoring processes carried out by the University of Minho Documentation Services to follow-up and measure policy compliance.
In summary, since the beginning of 2004 with the IR implementation, several initiatives have been taking place with the purpose of increasing the number of deposited documents. The Open Access policy adoption was, definitely, the main success factor amongst all the other initiatives and efforts.

URL : Institutional policy implementation at University of Minho, Portugal

Alternative location : http://www.pasteur4oa.eu/sites/pasteur4oa/files/resource/Case%20Study_UMinho.pdf

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Making Open Science a reality

Posted on by Hans Dillaerts

Science is the mother of the digital age. And yet, twenty-two years after CERN placed the World Wide Web software in the public domain, effectively creating the open internet, science itself has struggled not only to “go digital” but also to “go open”. This report, Making open science a reality reviews the progress in OECD countries in making the results of publicly funded research, namely scientific publications and research data openly accessible to researchers and innovators alike.

The report i) reviews the policy rationale behind open science and open data; ii) discusses and presents evidence on the impacts of policies to promote open science and open data; iii) explores the legal barriers and solutions to greater access to research data; iv) provides a description of the key actors involved in open science and their roles; and finally v) assesses progress in OECD and selected non-member countries based a survey of recent policy trends.

URL : http://www.oecd-ilibrary.org/science-and-technology/making-open-science-a-reality_5jrs2f963zs1-en

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A Framework to Explore the Knowledge Structure of Multidisciplinary Research Fields

Posted on by Hans Dillaerts

Understanding emerging areas of a multidisciplinary research field is crucial for researchers, policymakers and other stakeholders. For them a knowledge structure based on longitudinal bibliographic data can be an effective instrument. But with the vast amount of available online information it is often hard to understand the knowledge structure for data.

In this paper, we present a novel approach for retrieving online bibliographic data and propose a framework for exploring knowledge structure. We also present several longitudinal analyses to interpret and visualize the last 20 years of published obesity research data.

URL : A Framework to Explore the Knowledge Structure of Multidisciplinary Research Fields

DOI : http://journals.plos.org/plosone/article?id=10.1371/journal.pone.0123537

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Hidden Treasures: Opening Data in PhD Dissertations in Social Sciences and Humanities

Posted on by Hans Dillaerts

PURPOSE

The paper provides empirical evidence on research data submitted together with PhD dissertations in social sciences and humanities.

APPROACH

We conducted a survey on nearly 300 print and electronic dissertations in social sciences and humanities from the University of Lille 3 (France), submitted between 1987 and 2013.

FINDINGS

After a short overview on open access to electronic dissertations, on small data in dissertations, on data management and curation, and on the challenge for academic libraries, the paper presents the results of the survey. Special attention is paid to the size of the research data in appendices, to their presentation and link to the text, to their sources and typology, and to their potential for further research. Methodological shortfalls of the study are discussed, and barriers to open data (metadata, structure, format) and legal questions (privacy, third-party rights) are addressed. The conclusion provides some recommendations for the assistance and advice to PhD students in managing and depositing their research data.

PRACTICAL IMPLICATIONS

Our survey can be helpful for academic libraries to develop assistance and advice for PhD students in managing their research data in collaboration with the research structures and the graduate schools.

ORIGINALITY

There is a growing body of research papers on data management and curation. Produced along with PhD dissertations, little is known about the characteristics of this material, in particular in social sciences and humanities and the impact on the role of academic libraries.

URL : Hidden Treasures: Opening Data in PhD Dissertations in Social Sciences and Humanities

DOI : http://doi.org/10.7710/2162-3309.1230

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Data Sharing Among Ecology, Evolution, and Natural Resources Scientists: An Analysis of Selected Publications

Posted on by Hans Dillaerts

INTRODUCTION

Understanding the differing data management practices among academic disciplines is an important way to inform existing and emerging library research support and services. This paper reports findings from a study of data sharing practices among ecology, evolution, and natural resources scientists at the University of Minnesota. It examines data sharing rates, methods, and disciplinary differences and discusses the characteristics of researchers, data, methods, and aspects of data sharing across this group of disciplines.

METHODS

Data sharing practices are investigated by reviewing the two most recently published research articles (n=155) for each faculty member (n=78) in three departments at a single large research university. All mentions of data sharing in each publication were pursued in order to locate, analyze, and characterize shared data.

RESULTS

Seventy-two of 155 (46%) articles indicated that related research data was publicly shared by some method. The most prevalent method for data sharing was via journal websites, with 91% of data sharing articles using this method. Ecology, evolution, and behavior scientists shared data at the highest rate (70% of their articles), contrasting with fisheries, wildlife, and conservation biologists (18%), and forest resources (16%).

DISCUSSION

Differences between data sharing practices may be attributable to a range of influences: funder, journal, and institutional policies; disciplinary norms; and perceived or real rewards or incentives, as well as contrasting concerns, cost, or other barriers to sharing data.

CONCLUSION

Study results suggest differential approaches to data services outreach based on discipline and research type and support the need for education and influence on both scientist and journal practices.

URL : Data Sharing Among Ecology, Evolution, and Natural Resources Scientists: An Analysis of Selected Publications

DOI : http://doi.org/10.7710/2162-3309.1244

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Do You Have an Institutional Data Policy? A Review of the Current Landscape of Library Data Services and Institutional Data Policies

Posted on by Hans Dillaerts

INTRODUCTION

Many research institutions have developed research data services in their libraries, often in anticipation of or in response to funder policy. However, policies at the institution level are either not well known or nonexistent.

METHODS

This study reviewed library data services efforts and institutional data policies of 206 American universities, drawn from the July 2014 Carnegie list of universities with “Very High” or “High” research activity designation. Twenty-four different characteristics relating to university type, library data services, policy type, and policy contents were examined.

RESULTS

The study has uncovered findings surrounding library data services, institutional data policies, and content within the policies.

DISCUSSION

Overall, there is a general trend toward the development and implementation of data services within the university libraries. Interestingly, just under half of the universities examined had a policy of some sort that either specified or mentioned research data.

Many of these were standalone data policies, while others were intellectual property policies that included research data. When data policies were discoverable, not behind a log in, they focused on the definition of research data, data ownership, data retention, and terms surrounding the separation of a researcher from the institution.

CONCLUSION

By becoming well versed on research data policies, librarians can provide support for researchers by navigating the policies at their institutions, facilitating the activities needed to comply with the requirements of research funders and publishers. This puts academic libraries in a unique position to provide insight and guidance in the development and revisions of institutional data policies.

URL : Do You Have an Institutional Data Policy? A Review of the Current Landscape of Library Data Services and Institutional Data Policies

DOI : http://doi.org/10.7710/2162-3309.1232

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Approaches to Data Sharing: An Analysis of NSF Data Management Plans from a Large Research University

Posted on by Hans Dillaerts

INTRODUCTION

Sharing digital research data is increasingly common, propelled by funding requirements, journal publishers, local campus policies, or community-driven expectations of more collaborative and interdisciplinary research environments. However, it is not well understood how researchers are addressing these expectations and whether they are transitioning from individualized practices to more thoughtful and potentially public approaches to data sharing that will enable reuse of their data.

METHODS

The University of Minnesota Libraries conducted a local opt-in study of data management plans (DMPs) included in funded National Science Foundation (NSF) grant proposals from January 2011 through June 2014. In order to understand the current data management and sharing practices of campus researchers, we solicited, coded, and analyzed 182 DMPs, accounting for 41% of the total number of plans available.

RESULTS

DMPs from seven colleges and academic units were included. The College of Science of Engineering accounted for 70% of the plans in our review. While 96% of DMPs mentioned data sharing, we found a variety of approaches for how PIs shared their data, where data was shared, the intended audiences for sharing, and practices for ensuring long-term reuse.

CONCLUSION

DMPs are useful tools to investigate researchers’ current plans and philosophies for how research outputs might be shared. Plans and strategies for data sharing are inconsistent across this sample, and researchers need to better understand what kind of sharing constitutes public access. More intervention is needed to ensure that researchers implement the sharing provisions in their plans to the fullest extent possible. These findings will help academic libraries develop practical, targeted data services for researchers that aim to increase the impact of institutional research.

URL : Approaches to Data Sharing: An Analysis of NSF Data Management Plans from a Large Research University

DOI : http://doi.org/10.7710/2162-3309.1231