Authors: Karen Bjork, Rebel Cummings-Sauls, Ryan Otto
Institutional repository managers are continuously looking for new ways to demonstrate the value of their repositories. One way to do this is to create a more inclusive repository that provides reliable information about the research output produced by faculty affiliated with the institution.
DESCRIPTION OF PROGRAM
This article details two pilot projects that evaluated how their repositories could track faculty research output through the inclusion of metadata-only (no full-text) records.
The purpose of each pilot project was to determine the feasibility and provide an assessment of the long-term impact on the repository’s mission statement, staffing, and collection development policies.
This article shares the results of the pilot project and explores the impact for faculty and end users as well as the implications for repositories.
URL : Opening Up Open Access Institutional Repositories to Demonstrate Value: Two Universities’ Pilots on Including Metadata-Only Records
DOI : https://doi.org/10.7710/2162-3309.2220
Authors : Jacquelijn Ringersma, Karin Kastens, Ulla Tschida, Jos van Berkum
The Max Planck Institute (MPI) for Psycholinguistics has developed a service to manage and present the scholarly output of their researchers. The PubMan database manages publication metadata and full-texts of publications published by their scholars.
All relevant information regarding a researcher’s work is brought together in this database, including supplementary materials and links to the MPI database for primary research data.
The PubMan metadata is harvested into the MPI website CMS (Plone). The system developed for the creation of the publication lists, allows the researcher to create a selection of the harvested data in a variety of formats.
URL : https://journal.code4lib.org/articles/2520
The amount of open access content stored in repositories has increased dramatically, which has created new technical and organisational challenges for bringing this content together. The COnnecting REpositories (CORE) project has been dealing with these challenges by aggregating and enriching content from hundreds of open access repositories, increasing the discoverability and reusability of millions of open access manuscripts.
As repository managers and library directors often wish to know the details of the content harvested from their repositories and keep a certain level of control over it, CORE is now facing the challenge of how to enable content providers to manage their content in the aggregation and control the harvesting process. In order to improve the quality and transparency of the aggregation process and create a two-way collaboration between the CORE project and the content providers, we propose the CORE Dashboard.
URL : https://www.liberquarterly.eu/articles/10138/
Recent additional open access (OA) requirements for publications by authors at UK higher education institutions require amendments to support mechanisms. These additional requirements arose primarily from the Research Councils UK Open Access Policy, applicable from April 2013, and the new OA policy for Research Excellence Framework eligibility published in March 2014 and applicable from April 2016.
Further provision also had to be made for compliance with the UK Charities Open Access Fund, the European Union, other funder policies, and internal reporting requirements.
In response, the University of Glasgow has enhanced its OA processes and systems. This case study charts our journey towards managing OA via our EPrints repository. The aim was to consolidate and manage OA information in one central place to increase efficiency of recording, tracking and reporting. We are delighted that considerable time savings and reduction in errors have been achieved by dispensing with spreadsheets to record decisions about OA.
URL : Managing open access with EPrints software: a case study
DOI : http://doi.org/10.1629/uksg.277
Staffing and Workflow of a Maturing Institutional Repository :
“Institutional repositories (IRs) have become established components of many academic libraries. As an IR matures it will face the challenge of how to scale up its operations to increase the amount and types of content archived. These challenges involve staffing, systems, workflows, and promotion. In the past eight years, Kansas State University’s IR (K-REx) has grown from a platform for student theses, dissertations, and reports to also include faculty works. The initial workforce of a single faculty member was expanded as a part of a library-wide reorganization, resulting in a cross-departmental team that is better able to accommodate the expansion of the IR. The resultant need to define staff responsibilities and develop resources to manage the workflows has led to the innovations described here, which may prove useful to the greater library community as other IRs mature.”
URL : http://jlsc-pub.org/jlsc/vol1/iss3/4/
Institutional Repositories: Exploration of Costs and Value :
“Little is known about the costs academic libraries incur to implement and manage institutional repositories and the value these institutional repositories offer to their communities. To address this, the authors report the findings of their 29 question survey of academic libraries with institutional repositories. We received 49 usable responses. Thirty-four of these responses completed the entire survey. While meant to be exploratory, results are varied and depend on the context of the institution. This context includes, among other things, the size of the repositories and of the institutions, the software used to operate the repositories, such as open source or proprietary, and whether librarians mediate content archiving, or content producers directly deposit their own material. The highlights of our findings, based on median values, suggest that institutions that mediate submissions incur less expense than institutions that allow self-archiving, institutions that offer additional services incur greater annual operating costs than those who do not, and institutions that use open source applications have lower implementation costs but comparable annual operating costs with institutions that use proprietary solutions. Furthermore, changes in budgeting, from special initiative to absorption into the regular budget, suggest a trend in sustainable support for institutional repositories. Our findings are exploratory but suggest that future inquiry into costs and the value of institutional repositories should be directed at specific types of institutions, such as by Carnegie Classification category.”
URL : http://www.dlib.org/dlib/january13/burns/01burns.html
Bibliographic Metadata Harvesting to Support the Management of an Institutional Repository :
“This thesis approaches the problem of automatic harvesting of bibliographic metadata records from several indexing services, in the context of the population of institutional repositories. Since the manual insertion of records is a tedious and error-prone task, the automation of the process intends to facilitate the management of a repository. However, the automated harvesting of records has to deal with the problem of identifying authors and with the need to consolidate duplicate records retrieved from different services. In an approach to the automation of the aforementioned task, we introduce a system that proposes to harvest bibliographic metadata records from different information sources publicly available, identify and consolidate the retrieved records that are considered duplicates and make available the results of such consolidation to external parties that are interested in the information, such as an institutional repository. The proposed system was tested with real bibliographic metadata corresponding to scientific publications of a subset of faculty members at Instituto Superior T´ecnico. The results of the evaluation show that, despite the required time to identify and consolidate, the merged records contain a valid aggregation of all available information in the system and can be efficiently accessed by external entities through a machine-to-machine interface.”
URL : https://dspace.ist.utl.pt/bitstream/2295/1271450/1/dissertacao.pdf