Author: Amy Leigh Allen
After the establishment of the University Archives at the University of Arkansas, Fayetteville, it became apparent that processes needed to be established for collecting, preserving, and providing access to born-digital materials.
The University Archivist established partnerships across multiple departments within the Libraries and with faculty and staff of colleges, schools, and administrative units across campus to test open source repository software and develop collections to fulfill this need.
DESCRIPTION OF PROGRAM
This case study examines three specific projects and workflows providing access to digital undergraduate honors theses, university serials, and music concert recordings. Lessons learned during the project include the success strategies for partnership formation along with the identification of project processes that need improvement, such as promotion and long term preservation.
NEXT STEPS AND CONCLUSIONS
The campus has transitioned to a proprietary system for the official institutional repository. However, the pilot projects examined in this study filled intermediate needs: providing a group of files and metadata for the official institutional repository and helping the Libraries to evaluate the sustainability of open source platforms.
Staff gained experience and identified areas where improvement was needed. However, the most successful aspect of the project was establishing partnerships that will carry over to the new repository.
URL : Lessons Learned in Partnerships and Practice: Adopting Open Source Institutional Repository Software
DOI : http://doi.org/10.7710/2162-3309.2170
Authors : Julia A. Lovett, Andrée J. Rathemacher, Divana Boukari, Corey Lang
The popularity of academic social networks like ResearchGate and Academia.edu indicates that scholars want to share their work, yet for universities with Open Access (OA) policies, these sites may be competing with institutional repositories (IRs) for content.
This article seeks to reveal researcher practices, attitudes, and motivations around uploading their work to ResearchGate and complying with an institutional OA Policy through a study of faculty at the University of Rhode Island (URI).
We conducted a population study to examine the participation by 558 full-time URI faculty members in the OA Policy and ResearchGate followed by a survey of 728 full-time URI faculty members about their participation in the two services.
DISCUSSION The majority of URI faculty does not participate in the OA Policy or use ResearchGate. Authors’ primary motivations for participation are sharing their work more broadly and increasing its visibility and impact.
Faculty who participate in ResearchGate are more likely to participate in the OA Policy, and vice versa. The fact that the OA Policy targets the author manuscript and not the final published article constitutes a significant barrier to participation.
Librarians should not view academic social networks as a threat to Open Access. Authors’ strong preference for sharing the final, published version of their articles provides support for calls to hasten the transition to a Gold OA publishing system.
Misunderstandings about the OA Policy and copyright indicate a need for librarians to conduct greater education and outreach to authors about options for legally sharing articles.
URL : Institutional Repositories and Academic Social Networks: Competition or Complement? A Study of Open Access Policy Compliance vs. ResearchGate Participation
DOI : http://doi.org/10.7710/2162-3309.2183
Authors : Helena Francke, Jonas Gamalielsson, Björn Lundell
The study describes the conditions for long-term preservation of the content of the institutional repositories of Swedish higher education institutions based on an investigation of how deposited files are managed with regards to file format and how representatives of the repositories describe the functions of the repositories.
The findings are based on answers to a questionnaire completed by thirty-four institutional repository representatives (97% response rate).
Questionnaire answers were analysed through descriptive statistics and qualitative coding. The concept of information infrastructures was used to analytically discuss repository work.
Visibility and access to content were considered to be the most important functions of the repositories, but long-term preservation was also considered important for publications and student theses.
Whereas a majority of repositories had some form of guidelines for which file formats were accepted, very few considered whether or not file formats constitute open standards. This can have consequences for the long-term sustainability and access of the content deposited in the repositories.
The study contributes to the discussion about the sustainability of research publications and data in the repositories by pointing to the potential difficulties involved for long-term preservation and access when there is little focus on and awareness of open file formats.
URL : http://www.informationr.net/ir/22-2/paper757.html
Authors : K. C. Das, Kunwar Singh
The present study mainly focuses on the current status of Chinese Open Access Institutional Repositories: A Case Study.The present study attempts to determine the current status of open access institutional repositories in China based on the four key constraints, i.e. number of IRs, types, subjects and contents and software used.
To fulfill the specified objectives, the Open access institutional repositories in China were identified by selecting the database of Directory of Open Access Repositories (Open DOAR) and the data were collected analysed for the necessary information.
The study highlights the current status of open access institutional repositories in China and its contribution to a global knowledge base.
URL : Current Status of Chinese Open Access Institutional Repositories: A Case Study
Authors : Leila Belle Sterman,
An attractive repository with clear, well-structured and accessible content can be a powerful recruitment and publicity tool for administrators, fundraisers, and others trying to bolster support for repositories.
Digitizing ETDs is a lengthy and often arduous process. Once that process is completed, it is often a victory that suffices. As a result, collections frequently receive no further treatment. We demonstrate the benefits of visualizing repository content.
DESCRIPTION OF THE PROJECT
The goal of the project was to create an interactive visualization to make our newly digitized theses and dissertations more discoverable.
By leveraging the institutional organization of College, Department and Year of Graduation, we visualized data to help users understand ETD content as a whole and find specific items more easily.
BUILDING THE VISUALIZATION
Benefits of Visualizations to Users: The visualization allows for the sort of happenstance discovery of materials that are celebrated about shelf browsing and a way to compare the productivity of each college and department at our university. It also illustrates our institution’s changes in emphasis over time.
Visualizations have vast potential for creating engaging user interfaces for digital library content. We would like to explore how people are using the visualization as we move forward with this process to visualize multiple collections.
URL : Making Visualization Work for Institutional Repositories: Information Visualization as a means to browse electronic theses and dissertations
DOI : http://doi.org/10.7710/2162-3309.2140
Author : Toong Tjiek Liauw, Paul Genoni
Institutional repositories (IRs) are an accepted part of the open access landscape, and they have a particular role to play in supporting scholarly communication in developing countries, such as Indonesia.
Content analysis was conducted of 52 Indonesian higher education institutional repository websites between November 2014 and February 2015. Assessment included the degrees of “openness” of repositories, the types of works collected, software used, exploration tools, existence of links to institutional website, the language used for access points, and the standard of metadata.
The study also gathered qualitative indicators of local practices in the management and population of repositories.
Only 26.9% of the surveyed IRs provide all or most documents in full-text; the most widely included types of work are Theses and Dissertations (84.6%) and Published Works (80.8%), but there is also a high representation of Unpublished Works and University Records. Most IRs (90.3%) provide access points in the form of standardized subject headings, and English is widely used.
The characteristics of the content of the IRs surveyed suggests that many Indonesian IRs were conceived as a corporate information management system rather than as a genuine attempt to support open access.
The findings lead the authors to speculate that institutional repositories serving Indonesian higher education institutions are in their early adoption phase; and that initial drivers for them have been corporate information management, institutional prestige, and the need to combat plagiarism.
URL : A Different Shade of Green: A Survey of Indonesian Higher Education Institutional Repositories
DOI : http://doi.org/10.7710/2162-3309.2136
Author : Jane Johnson Otto
Faculty contribution to the institutional repository is a major limiting factor in the successful provision of open access to scholarship, and thus to the advancement of research productivity and progress.
Many have alluded to outreach messages through studies examining faculty concerns that underlie their reluctance to contribute, but specific open access messages demonstrated to resonate most with faculty have not been discussed with sufficient granularity.
Indeed, many faculty benefits and concerns are likely either unknown to the faculty themselves, or unspoken, so the literature’s record of faculty benefits and perceptions of open access remains incomplete at best.
DESCRIPTION OF PROGRAM
At Rutgers University, we have developed a targeted message that both addresses these unspoken/unknown concerns and benefits and speaks to the promise and inevitability of open access in a changing scholarly communication landscape.
This paper details that message and its rationale, based on a critical review of the literature currently informing outreach programs, in order to provoke further discussion of specific outreach messages and the principles underlying them.
A robust scholarly communication organization, open access policy advisory board, expanded outreach, and sustained momentum will be critical to ensuring success with measurable outcomes.
Metrics used to evaluate both OA policy implementation efforts and institutional repositories should be reevaluated in light of the governing objectives of open access outreach efforts and tools. It is hoped that a reassessment of the message and the metrics will better align both with the true promise and prerequisites of open access.
URL : A Resonant Message: Aligning Scholar Values and Open Access Objectives in OA Policy Outreach to Faculty and Graduate Students
DOI : http://doi.org/10.7710/2162-3309.2152