Managing open access with EPrints software: a case study

Recent additional open access (OA) requirements for publications by authors at UK higher education institutions require amendments to support mechanisms. These additional requirements arose primarily from the Research Councils UK Open Access Policy, applicable from April 2013, and the new OA policy for Research Excellence Framework  eligibility published in March 2014 and applicable from April 2016.

Further provision also had to be made for compliance with the UK Charities Open Access Fund, the European Union, other funder policies, and internal reporting requirements.

In response, the University of Glasgow has enhanced its OA processes and systems. This case study charts our journey towards managing OA via our EPrints repository. The aim was to consolidate and manage OA information in one central place to increase efficiency of recording, tracking and reporting. We are delighted that considerable time savings and reduction in errors have been achieved by dispensing with spreadsheets to record decisions about OA.

URL : Managing open access with EPrints software: a case study


Evaluation of Three Open Source Software in Terms…

Evaluation of Three Open Source Software in Terms of Managing Repositories of Electronic Theses and Dissertations: A Comparison Study :

« Electronic Theses and Dissertations (ETDs), as a new generation of scholarship resources, are gradually increasing in number and quality at higher academic institutions. Meanwhile, by introducing various types of software solutions for managing Institutional Repositories (IRs), selection of appropriate solutions has become a timeconsuming process for institutions. The goal of this paper was to appraise 59 features of three widely utilized open source IR solutions (DSpace, EPrints, Fedora) from the perspective of managing ETDs, via an in-depth evaluation of their important functionalities in this regard. For this purpose, all applications were installed and the features were tested in a test-bed environment (a benchmark machine) with a predefined set of ETD collections and registered users. Findings related to assessment of each feature were presented in the tabular format. Our comparison indicated that, although all three solutions are capable of managing ETD systems, in most of the comparative areas that are vital for an ETD repository DSpace was ahead of EPrints and Fedora. »


Setting up an open access digital repository A…

Setting up an open access digital repository: A case study :

« Setting up of institutional repositories has been gathering momentum in India and many academic and R&D establishments have made it mandatory to set up institutional repositories. This paper briefly details the work that has goneinto setting up and configuring the digital repository of the Ministry of Earth Sciences (MOES). The repository has been setup using the free and open source software, GNU ( Such a repository will not only help in thewider dissemination of the publications that emerge from the projects and programmes supported by the MOES, but it willalso serve as an information management system for the ministry. »


Creating and Curating the Cognitive Comm…

Creating and Curating the Cognitive Commons: Southampton’s Contribution :

« The Web is becoming humankind’s Cognitive Commons, where knowledge is created and curated collaboratively. We trace its origins from the advent of language around 300,000 years ago to a recent series of milestones to which the University of Southampton has contributed, helping Open Access (OA) Institutional Repositories (IRs), OA IR contents, and OA mandates to grow through the posting of the Subversive Proposal in 1994, the creation of CogPrints in 1997, the OpCit citation-linking project in 1999, the creation of the Eprints IR software in 2000, the Citebase citation-linking engine in 2001, the ROAR repository in 2002, the adoption and promotion of OA mandates (beginning with the ECS Southampton mandate, the world’s first, in 2002), the creation or the ROARMAP mandates registry in 2003, and the ongoing bibliography of the Open Access Impact Advantage since 2004. »


MePrints: Building User Centred Reposito…

MePrints: Building User Centred Repositories :

« Over the last few years we have been working to reinvent Teaching and Learning Repositories learning from the best practices of Web 2.0. Over this time we have successfully deployed a number of innovative repositories, including Southampton University EdShare, The Language Box, The HumBox, Open University’s LORO and Worcester Learning Box. A key part of this work has been the development of an extension for the EPrints repository platform, called MePrints, that enables configurable profile pages, and works alongside existing extensions such as IRStats and SNEEP in order to give users live feeds about repository events that matter to them. Through these deployments we have discovered that more sophisticated profile pages give users a home within a repository, act as a focus for their work, and help them feel more ownership of the work that they deposit. This increases the visibility of the repository and encourages more deposits. »