Heather Soyka – InfoDoc MicroVeille

Authors : Chung-Yi Hou, Heather Soyka, Vivian Hutchison, Isis Sema, Chris Allen, Amber Budden

Effective management is a key component for preparing data to be retained for future long term access, use, and reuse by a broader community. Developing the skills to plan and perform data management tasks is important for individuals and institutions.

Teaching data literacy skills may also help to mitigate the impact of data deluge and other effects of being overexposed to and overwhelmed by data.

The process of learning how to manage data effectively for the entire research data lifecycle can be complex. There are often multiple stages involved within a lifecycle for managing data, and each stage may require specific knowledge, expertise, and resources.

Additionally, although a range of organizations offers data management education and training resources, it can often be difficult to assess how effective the resources are for educating users to meet their data management requirements.

In the case of Data Observation Network for Earth (DataONE), DataONE’s extensive collaboration with individuals and organizations has informed the development of multiple educational resources. Through these interactions, DataONE understands that the process of creating and maintaining educational materials that remain responsive to community needs is reliant on careful evaluations.

Therefore, the impetus for a comprehensive, customizable Education EVAluation instrument (EEVA) is grounded in the need for tools to assess and improve current and future training and educational resources for research data management.

In this paper, the authors outline and provide context for the background and motivations that led to creating EEVA for evaluating the effectiveness of data management educational resources. The paper details the process and results of the current version of EEVA.

Finally, the paper highlights the key features, potential uses, and the next steps in order to improve future extensions and revisions of EEVA.

URL : Evaluating the Effectiveness of Data Management Training: DataONE’s Survey Instrument

DOI : https://doi.org/10.2218/ijdc.v12i2.508

Authors : Heather Soyka, Amber Budden, Viv Hutchison, David Bloom, Jonah Duckles, Amy Hodge, Matthew S. Mayernik, Timothée Poisot, Shannon Rauch, Gail Steinhart, Leah Wasser, Amanda L. Whitmire, Stephanie Wright

Objective

To ensure that resources designed to teach skills and best practices for scientific research data sharing and management are useful, the maintainers of those materials need to evaluate and update them to ensure their accuracy, currency, and quality.

This paper advances the use and process of outside peer review for community resources in addressing ongoing accuracy, quality, and currency issues. It further describes the next step of moving the updated materials to an online collaborative community platform for future iterative review in order to build upon mechanisms for open science, ongoing iteration, participation, and transparent community engagement.

Setting

Research data management resources were developed in support of the DataONE (Data Observation Network for Earth) project, which has deployed a sustainable, long-term network to ensure the preservation and access to multi-scale, multi-discipline, and multi-national environmental and biological science data (Michener et al. 2012).

Created by members of the Community Engagement and Education (CEE) Working Group in 2011-2012, the freely available Educational Modules included three complementary components (slides, handouts, and exercises) that were designed to be adaptable for use in classrooms as well as for research data management training.

Methods

Because the modules were initially created and launched in 2011-2012, the current members of the (renamed) Community Engagement and Outreach (CEO) Working Group were concerned that the materials could be and / or quickly become outdated and should be reviewed for accuracy, currency, and quality.

In November 2015, the Working Group developed an evaluation rubric for use by outside reviewers. Review criteria were developed based on surveys and usage scenarios from previous DataONE projects.

Peer reviewers were selected from the DataONE community network for their expertise in the areas covered by one of the 11 educational modules. Reviewers were contacted in March 2016, and were asked to volunteer to complete their evaluations online within one month of the request, by using a customized Google form.

Results

For the 11 modules, 22 completed reviews were received by April 2016 from outside experts. Comments on all three components of each module (slides, handouts, and exercises) were compiled and evaluated by the postdoctoral fellow attached to the CEO Working Group.

These reviews contributed to the full evaluation and revision by members of the Working Group of all educational modules in September 2016. This review process, as well as the potential lack of funding for ongoing maintenance by Working Group members or paid staff, provoked the group to transform the modules to a more stable, non-proprietary format, and move them to an online open repository hosting platform, GitHub.

These decisions were made to foster sustainability, community engagement, version control, and transparency.

Conclusion

Outside peer review of the modules by experts in the field was beneficial for highlighting areas of weakness or overlap in the education modules. The modules were initially created in 2011-2012 by an earlier iteration of the Working Group, and updates were needed due to the constant evolving practices in the field.

Because the review process was lengthy (approximately one year) comparative to the rate of innovations in data management practices, the Working Group discussed other options that would allow community members to make updates available more quickly.

The intent of migrating the modules to an online collaborative platform (GitHub) is to allow for iterative updates and ongoing outside review, and to provide further transparency about accuracy, currency, and quality in the spirit of open science and collaboration.

Documentation about this project may be useful for others trying to develop and maintain educational resources for engagement and outreach, particularly in communities and spaces where information changes quickly, and open platforms are already in common use.

URL : Using Peer Review to Support Development of Community Resources for Research Data Management

DOI : https://doi.org/10.7191/jeslib.2017.1114