Measuring Open Access Policy Compliance: Results of a Survey

Authors : Shannon Kipphut-Smith, Michael Boock, Kimberly Chapman, Michaela Willi Hooper

INTRODUCTION

In the last decade, a significant number of institutions have adopted open access (OA) policies. Many of those working with OA policies are tasked with measuring policy compliance.

This article reports on a survey of Coalition of Open Access Policy Institutions (COAPI) members designed to better understand the methods currently used for measuring and communicating OA policy success.

METHODS

This electronic survey was distributed to the COAPI member listserv, inviting both institutions who have passed an implemented policies and those who are still developing policies to participate.

RESULTS

The results to a number of questions related to topics such as policy workflows, quantitative and qualitative measurement activities and related tools, and challenges showed a wide range of responses, which are shared here.

DISCUSSION

It is clear that a number of COAPI members struggle with identifying what should be measured and what tools and methods are appropriate. The survey illustrates how each institution measures compliance differently, making it difficult to benchmark against peer institutions.

CONCLUSION

As a result of this survey, we recommend that institutions working with OA policies be as transparent as possible about their data sources and methods when calculating deposit rates and other quantitative measures.

It is hoped that this transparency will result in the development of a set of qualitative and quantitative best practices for assessing OA policies that standardizes assessment terminology and articulates why institutions may want to measure policies.

URL : Measuring Open Access Policy Compliance: Results of a Survey

DOI : https://doi.org/10.7710/2162-3309.2247

Article Deposit Services in Support of Federal Agency Public Access Requirements

Authors : Michael Boock, Hui Zhang, Erin Clark

INTRODUCTION

Academic libraries have experimented with a variety of services to encourage article deposit to institutional repositories, with varying degrees of success. Universities now face the challenge of meeting federal agency public access requirements.

Following the White House Office of Science Technology and Policy public access directive in 2013, Oregon State University (OSU) initiated an article deposit service to help faculty meet funding agency requirements and facilitate deposit of articles to both federal agency repositories and the institutional repository.

This case study describes the article deposit form developed by the library to encourage article deposits to the institutional repository and federal agency repositories, the processes and people put in place to request and deposit the articles, and the impact of the service on the number of articles deposited to federal agency repositories.

DESCRIPTION OF PROJECT

In the two years since the article deposit service was initiated, a total of 102 articles have been deposited by the library to the PubMed Central or PAGES federal agency repositories.

The inclusion of a request for faculty to indicate federal funding in the article deposit form has not resulted in increased article self deposits. Identifying and requesting National Institutes of Health and U.S. Department of Energy funded articles from faculty for deposit to the institutional repository and to the agency repositories has also not received substantial uptake.

The majority of articles that have been deposited to federal agency repositories by the library were received after library staff reviewed bibliographies of grant funded research for compliance with public access policies.

NEXT STEPS

As a result, the library is now working with the university office of research to promote a service that asks faculty for a bibliography of their articles that result from NIH or DOE funding, identifies those that need to be deposited to the agency repositories, and provides a link to the library’s article deposit form for them to initiate article deposits to the institutional repository and to agency repositories.

URL : Article Deposit Services in Support of Federal Agency Public Access Requirements

DOI : http://doi.org/10.7710/2162-3309.2147