Managing an Open Access Fund: Tips from the Trenches and Questions for the Future

Authors : Heidi Zuniga, Lilian Hoffecker

The authors describe the process and results of an ongoing Open Access Fund program at the Health Sciences Library of the University of Colorado Anschutz Medical Campus. The fund has helped students and other early career researchers pay for the article processing charge or APC to publish their articles in an OA journal since 2013.

In the three years since, the fund has paid the APC for 39 applicants with a total expenditure of $37,576. Most applicants were students as intended, however the fund supported a surprisingly large number of medical residents and junior faculty.

Individuals associated with the School of Medicine overwhelmingly represented the awardees compared to other units, and the Public Library of Science (PLoS) journals were the most common journal they published in.

While acknowledging the undeniable benefit of the fund to the awardees, the authors also pose challenging questions about the future role of libraries in subsidizing open access journals.

URL : Managing an Open Access Fund: Tips from the Trenches and Questions for the Future

Alternative location : https://www.jcel-pub.org/index.php/jcel/article/view/5920

The OpenAIRE2020 FP7 Post-Grant Open Access Pilot: Implementing a European-wide funding initiative for Open Access publishing costs

In the first half of 2015 the European Commission launched a new funding initiative to cover the Open Access publishing costs of publications arising from finished Seventh Framework Programme (FP7) projects.

This article addresses the opportunities and challenges faced by this FP7 Post-Grant Open Access Pilot and discusses early project findings six months into this two-year initiative.

This new and wide-scoped funding initiative arrives at a timely moment when a number of Gold Open Access funds are already in place at institutions in different European countries, which offers opportunities for promoting a gradual technical alignment of Article Processing Charges (APC) management practices.

At the same time, there are rather large differences across Europe in the attitudes and researcher culture towards this emerging Gold Open Access business model which will need to be addressed within a swiftly evolving publishing landscape.

URL : The OpenAIRE2020 FP7 Post-Grant Open Access Pilot

Alternative location : http://content.iospress.com/articles/information-services-and-use/isu786

Researchers’ Adoption of an Institutional Central Fund for Open-Access Article-Processing Charges : A Case Study Using Innovation Diffusion Theory

This article analyzes researchers’ adoption of an institutional central fund (or faculty publication fund) for open-access (OA) article-processing charges (APCs) to contribute to a wider understanding of take-up of OA journal publishing (“Gold” OA). Quantitative data, recording central fund usage at the University of Nottingham from 2006 to 2014, are analyzed alongside qualitative data from institutional documentation.

The importance of the settings of U.K. national policy developments and international OA adoption trends are considered. Innovation Diffusion Theory (IDT) is used as an explanatory framework. It is shown that use of the central fund grew during the period from covering less than 1% of the University’s outputs to more than 12%. Health and Life Sciences disciplines made greatest use of the fund.

Although highly variable, average APC prices rose during the period, with fully OA publishers setting lower average APCs. APCs were paid largely from internal funds, but external funding became increasingly important. Key factors in adoption are identified to be increasing awareness and changing perceptions of OA, communication, disciplinary differences, and adoption mandates.

The study provides a detailed longitudinal analysis of one of the earliest central funds to be established globally with a theoretically informed explanatory model to inform future work on managing central funds and developing institutional and national OA policies.

URL : Researchers’ Adoption of an Institutional Central Fund for Open-Access Article-Processing Charges

DOI: 10.1177/2158244015625447

Estimation des dépenses de publication de l’Inra dans un modèle théorique « Gold Open Access »

L’étude publiée ici est le résultat d’une simulation menée à l’Institut national de la recherche agronomique (Inra) et dont l’objectif principal était de déterminer quels auraient été les coûts de diffusion en libre accès des articles publiés par ses équipes de recherche sur l’année 2011 selon un modèle Gold Open Access (ou « voie dorée ») dans lequel le financement est assuré par les auteurs et leurs établissements.

Les auteurs de l’étude comparent ensuite ces résultats avec les coûts en abonnements supportés par l’Inra. À l’instar des estimations récentes de Wouter Gerritsma (Wageningen UR Library) au sujet de ce que coûterait le passage intégral au Gold Open Access aux Pays-Bas (wowter.net/2014/03/05/costsgoing-gold-netherlands), la publication de ces résultats a pour objectif d’alimenter la réflexion collective sur l’opportunité de s’orienter vers ce nouveau modèle de diffusion.

URL : https://hal.archives-ouvertes.fr/hal-01097171/

Making open access work for authors, institutions and publishers

« This report arises from a roundtable event hosted by Copyright Clearance Center (CCC) at University College London on 6 October 2014. The roundtable brought together representatives from academic institutions, publishers and vendors to discuss the challenge of “making open access work”.

Recent policy changes in the United Kingdom are driving a rapid increase in the number of article processing charges, or APCs, being paid to publishers in order to make articles open access. The attendees gathered to discuss the challenges faced by their organizations as APC volumes rise, and to explore the role that third-party vendors such as CCC can play in helping to address these. Discussions during the course of the day covered a wide range of issues. Institutions and publishers offered a range of different perspectives, but there was a striking commonality in the challenges faced, and a high degree of consensus on what is needed to address them:
Author engagement – Author engagement is crucial to the success of open access, but the complexity of the process at present means many need support at an early stage. This requires a fundamental shift from a two-way relationship between author and publisher, to a three- or four-way relationship that also involves the institution and potentially an external funder.
Streamlining the APC process – Workflows for handling APCs remain unstable, with institutions and publishers both grappling with the need to constantly adapt processes and systems as volumes rise. Greater consistency and automation is needed if efficiencies are to be achieved.
Copyright and licensing – Authors lack familiarity with the range of licensing options available and the licensing requirements of funders. Direct engagement between publishers and institutional  administrators can help address this in the short term, but in the long term authors must be equipped to make informed licensing choices that take account of funder mandates.
Management and billing of APCs – The payment of individual APC invoices is not a sustainable solution for either institutions or publishers, but some institutions have concerns over a loss of transparency where alternative models are used. The complex relationships among APC pricing, subscription revenues, licensing, and embargo periods remain a subject for debate.
Standards and interoperability – The need to improve sharing of information through development of common vocabularies and data standards was universally agreed. Identification of suitable persistent identifiers is part of the solution, but even where these exist low levels of uptake remain a concern.
Reporting and compliance – Achieving compliance with funder requirements places a significant burden on institutional administrators, and results in growing demands for information from publishers. »

URL : http://www.copyright.com/content/dam/cc3/marketing/documents/pdfs/Report-Making-Open-Access-Work.pdf

‘Total cost of ownership’ of scholarly communication: managing subscription and APC payments together

« Managing subscription journals and open access charges together has created challenges which may in part be dealt with by offsetting the two revenue streams against each other. In order to do this, it is necessary to have reliable financial data about the extent of the two interacting markets. Jisc Collections has been undertaking data collection regarding universities’ article publication charge (APC) expenditure. This process is difficult without a standardized way of recording data, so Jisc Collections has developed a standard data collection template and is helping institutions to release data openly. If available data become more comprehensive and transparent, then all parties (libraries, publishers, research funders, and intermediaries) will have better knowledge of the APC market and can more accurately predict the effects of offsetting. »

URL : ‘Total cost of ownership’ of scholarly communication

DOI: 10.1087/20140103